Custom systems – software made exactly for you

A custom system is software developed specifically for one organisation. It brings together data and processes that would otherwise be scattered across spreadsheets, emails, paper and several unconnected programs, and turns them into one clear, automated flow.

When off-the-shelf software is not enough

Ready-made solutions are a good start, but there comes a moment when they start holding the business back. Typical signs are:

• employees manually copy the same data between several programs;
• important processes are “maintained” in an Excel file only one person understands;
• you pay monthly licences for dozens of users and features you don’t use;
• the program doesn’t support what is specific to your industry – and the vendor has no plans to add it;
• you can’t get a report you need without manual processing;
• your data sits with a third-party provider, with no control over where it is stored and who has access.

If you recognise at least two of these symptoms, a custom system will most likely pay for itself faster than you expect.

Examples of custom systems we build

Order and production management

Receiving orders from different channels, assigning them to workshops and machines, tracking every stage, calculating cost and automatically notifying the customer.

Warehouse and logistics

Real-time stock by warehouse and location, barcode and QR scanning, batches and expiry dates, stocktaking with a mobile device, courier integration.

Staff and scheduling

Shifts, leave, attendance, tasks, evaluations, internal requests and approvals – with mobile access for employees.

Document management

Templates for contracts, quotes and protocols, electronic signing, versions, access rights, full-text search and an archive.

Customer and partner portals

A place where your customers track orders, download invoices, submit requests and communicate with your team – without endless phone calls and emails.

Reports and management dashboards

KPI dashboards showing sales, productivity, costs and risks in real time – available on phone, tablet or computer.

Modular architecture

We build custom systems from separate modules that communicate through clearly defined interfaces. This means you can start with one or two modules – for example orders and warehouse – and add new ones when the business needs them. Each module can be developed, tested and updated on its own without stopping the rest.

What it costs and how it pays off

A custom system is a one-off investment in development, followed by support under contract. There is no per-user fee – whether the system is used by 5 or 500 people, the price stays the same. For most of our clients the investment pays off through time saved, fewer mistakes and licences for other software that are no longer needed.

Before we start, we calculate the expected return together – how many hours a month you will save, which costs disappear and which new opportunities open up.

Rollout without stopping the business

Launching a new system is a change for the people who work with it. That is why we plan the rollout carefully: we migrate the existing data, run in parallel with the old tools for a short period, train users in small groups and are available for every question in the first weeks.